33 – OneNote

DOWN 1 PLACE IN 2022

OneNote is a digital notebook for capturing all your ideas and to-dos on the go.

Website: onenote.com
Cost: Free
Availability: Download

Rankings in the previous surveys:

2021: 32 2020: 31 2019: 22 2018: 16 2017: 21 2016: 19 2015: 46 2014: 68
2013: 69 2012: 71 2011: 100 2010: 85 2009: – 2008: 66 2007: –

Comments on OneNote in 2022

“Easy to use, part of our corporate tools and systems. I used it to create my learning log, to maintain my collection of resources with annotations. I can adapt the structure of the pages and subpages as ideas and concepts are developping. Use it as a central parking lot for ideas and learning topics to come back to at a later stage.” Learning Consultant, Germany

“simple note taking, even on mobile device, always accessible through OneDrive” Director, Knowledge Management, Germany

“OneNote serves as my Second Brain (Personal Knowledge Management System).” Gerald Peterson, Germany

“A magic tool to keep record of your insights and learnings.” Patrick Brauweiler, Trainer and Consultant in Learning and Development, Germany

Previous comments on OneNote

“Students get all the exam preparation material in one place.” Ana-Marika Korent, History teacher, Croatia, 2021

“Use it to organize my favorite resources, notes from meetings, research notes, etc.” Training Director, USA, 2021

“documentation, collaboration, creating learning circles” Magnus Rode, Manager In-House Applications, Germany, 2021

OneNote and Evernote: “I use these both equally because I work between Windows and Mac (for work 9-5 where as a Microsoft consultant I need to be using these) and OneNote Pro (for my outside life because I use Apple products on my iMac.) To be fair OneNote 2019 is a far superior product to Evernote so there will come a time to bite the bullet and go over to Windows and Microsoft on my Macs too. For the purposes of this survey, just say OneNote 2019 (not the generic OneNote that comes with O365 subscriptions because this is the lite version of the Enterprise OneNote 2019 which is a learning system unto itself).” Helen Blunden, Community Manager, Australia, 2020

“At work, I have created a shared Notebook with my team where we keep all of our relevant meeting notes and the like. Everyone can make changes/revisions to the Note pages and you can see who made what note. At home, I use it for all of my note taking. I like being able to create separate notebooks or separate sections in a single notebook by topic. I can export to Word , integrate in an email in Outlook etc with very little effort.” Susan Manos, Global Learning & Development Director, USA, 2020

“Using to organize what I am learning and/or need to learn.” Alexildo Vaz, Knowledge Management Analyst, Brazil, 2020

“Use at home and work for note taking, reference links , reminders. Good search feature” Business Systems Analyst, UK, 2020

“For sharing meeting notes and allows collaboration inside the notes. Teams does this but our company has limited our Teams capabilities.” Ramon Castillo, Instructional Designer, USA, 2020

Quick Guide to OneNote 

Here you will find some basic guidance and links to resources on how to use OneNote for teaching, training, learning and development.

For individuals, the OneNote digital notebook provide sa centralised place for capturing, organising and annotating all kinds of personal and professional information: typed or handwritten notes, Web pages, images, video, and audio. 

  • It has advantages over similar paper-based systems in that you can tag and search for information across notebooks, which means you can tag them or cluster them logically together.
  • You can sync your notebooks seamlessly across computers and devices.
  • OneNote can also act as a personal information system bringing together all your personal activities, see How to Use OneNote as a Task Manager, Notepad, and Journal, Melanie Pinola, 6 July 2017
  • They make an ideal place to capture all your professional development activities; here’s an example of how a doctor uses Evernote for her own Continuous Professional Development.

In the workplace – OneNote is now in use in many work teams in organisations (since it is an integral part of Office365), which means that anything of significance can easily be shared with team members in the course of the daily work.

  • Here are 5 Ways to Use OneNote at Work, Lifehack
  • OneNote is also an ideal tool to create a work journal – a place to keep track of, and reflect on your daily work experiences

In education, since One Note is an important part of the Microsoft ecosystem. OneNote Class Notebooks is powerful tool for educators to share their course notes with students, without having to photocopy worksheets and handouts or email it out. (In some cases it is even used as a replacement for a course management system.

  • Here’s a video showing how to get started with OneNote Class Notebooks

  • OneNote is also a useful tool to create a learning log – a journal that documents an individual‘s own learning progress, and is a place not just to record what you have done but what you have learned and reflected upon

Further resources


Last updated: August 27, 2022 at 16:44 pm

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