22 – Gmail


Gmail is a free web-based email service from Google.

Website: gmail.com
Cost: Free
Availability: Online

Rankings in the previous surveys: 

2021: 22 2020: 27 2019: 46 2018: 41 2017: 39 2016: 32 2015: 52 2014: 31
2013: 32 2012: 27 2011:20 2010: 31 2009: 21 2008: 14 2007: 7

Comments on Gmail in 2022

“Communication across the district is key, so this tool was a no brainier. I use it daily for sending and receiving important messages to administrators, teachers, and parents.” Michael, K12 teacher, USA

“Always utilizing the calendar for work and personal.” Lindsey Garcia, Learning & Development Manager, USA

Previous comments on Gmail 

“My best email Tool. I read my professional email in Gmail, too.” Eva Añón, Social Media Manager, Spain, 2021

“Now integrated with Chat and Meet, both work and personal productivity and connectivity.” Heather Schnyder, Director of Project Success, USA, 2021

“Unlimited information sharing” Roberto Galvez, Corporate Services Director, Indonesia, 2021

“The hub of everything Google” Suzanne Becking, Associate Professor, USA, 2020

“pretty much all of my work activities are being conducted by email these days, as are most of my personal activities. Email is often the first thing I open in a day. I use three tools (because despite it being The Oldest Technology we still can’t make it work seamlessly). So I’ll classify email (specifically, SMTP and IMAP) as my technology choice. I use Google mail as a personal inbox, Thunderbird to actually read and write email, and Outlook at work, which used to work with Thunderbird, but is now so locked-down it barely works with itself. I also send my newsletter using email, using MailChimp, which I’ve set up to automatically formal and mail my RSS feed.” Stephen Downes, Canada, 2020

“Easy email communication between myself, coworkers, and students” Teacher, USA, 2020

Quick Guide to Gmail 

Here you will find some basic guidance and links to resources on how to use Gmail for teaching, training, learning and development.

For individuals, Gmail is a popular client email tool. But how can it be used for learning?

  • At the most basic level it is the most frequent used tool for an interaction with another individual –  perhaps a manager , a colleague, a partner,  a coach or someone else – and from those basic interactions people learn new things (although they may not be aware of it at the time, and they often don’t recognising this as learning because it is not the traditional view of learning.
  • Email Newsletter – an individual may also sign up for an email newsletter to bring them regular news
  • Email courses – an individual may also sign up for an email course (e.g. Highbrow) so the (daily or weekly) lessons will be delivered in this way.

Gmail is used both in the workplace and in education – although it seems to be more prevalent and popular in the latter. Gmail can be used to create a number of different email resources, e.g.

(Training) newsletters are a useful way to keep a group of people up to date on a topic

Email courses – Delivering content by email might be considered the original distance learning format.  Although it is easy to create up an email course using Gmail – by setting up the emails and then sending them out to an email list – it is probably easier to do so with a tool like Mailchimp as it automates the whole process, and allows people to start the email course at different times.

Further resources

Last updated: August 27, 2022 at 16:33 pm

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